Preparing for Your Visit
Starting care with a new healthcare provider often involves paperwork, questions about insurance, and understanding what to expect during your visit. At Taguchi Women’s Clinic in Stillwater, we believe your time should be spent focusing on your health, not filling out forms in the waiting room.
That’s why we provide all necessary patient forms online, along with clear information about our services, payment options, and what to expect during your appointment. Dr. Yasuto Taguchi and our team have designed these resources to help you feel prepared and confident before your visit to our clinic on South Walnut Street.
New Patient Forms
Complete these forms before your first appointment to save time and ensure we have all the information needed to provide personalized care.
Forms Include:
General New Patient Form
Health history, current medications, and contact information
OB-GYN Intake Form
Gynecologic history, menstrual cycle details, and pregnancy history
Aesthetics Consultation Form
Cosmetic concerns, previous treatments, and aesthetic goals
Women’s Wellness Form
Hormone symptoms, lifestyle factors, and wellness objectives
Insurance Verification Form
Insurance details and authorization for benefits verification
HIPAA Privacy Notice
Review and acknowledgment of privacy practices
Insurance and Payment Information
Understanding Your Coverage and Payment Options
We work with most major insurance plans for OB-GYN services and medical treatments. Coverage may vary depending on your provider and specific plan.
Insurance
Our patient management system helps streamline insurance verification and payment processing.
Coverage varies depending on your provider and plan. We recommend contacting your insurance company to confirm benefits prior to your visit.
Self-Pay Options
Aesthetic services and elective wellness treatments are typically not covered by insurance. We provide transparent pricing for these services so you can make informed decisions about your care.
Flexible payment options are available to help make care more accessible.
Your First Visit Experience
We want your first visit to feel smooth, informed, and comfortable.
Arrival and Check-In
Arrive approximately 15 minutes early to complete any remaining paperwork and verify insurance information.
Comprehensive Consultation
Dr. Taguchi will review your health history and discuss your concerns and goals during a thorough, unhurried consultation.
Personalized Care Plan
Together, we develop a treatment approach that aligns with your health needs and lifestyle.
Scheduling Follow-Up
Our team will help coordinate any recommended treatments or future appointments before you leave.
What to Bring
To help your visit run smoothly, please bring the following:
Photo ID
Photo ID
Insurance card (if applicable)
Insurance card (if applicable)
Completed patient forms (if available)
Completed patient forms (if available)
List of current medications
List of current medications
Secure Patient Portal
Through our secure patient portal, you can access test results, communicate with our team, request prescription refills, and manage appointments.
This platform allows you to stay connected with your care between visits while keeping your information private and secure. New patients will receive login instructions after their first appointment, and our staff is available to assist with setup.
Important Office Policies
Appointment Changes
We understand schedules change. Please provide at least 24 hours notice for cancellations to avoid fees and allow us to accommodate other patients.
Medication Refills
Request prescription refills through the patient portal or by calling during business hours. Please allow up to 48 hours for processing.
After-Hours Care
For urgent medical concerns outside office hours, contact our on-call service. In case of emergency, please go to the nearest emergency room.
Financing Options
Flexible Payment Solutions
We offer financing options to help make treatments more accessible.
CareCredit
Qualified patients may take advantage of financing plans through CareCredit to spread out the cost of treatment.
Specials & Promotions
Current Offers
We periodically offer promotions on select services.
Check back regularly or contact our office to learn about current specials.
Frequently Asked Questions
What forms do I need to complete before my first appointment?
New patients should complete a general intake form, service-specific forms (OB-GYN, aesthetics, or wellness), insurance verification paperwork, and HIPAA privacy acknowledgment. These can be downloaded from our website and completed ahead of time.
Do you accept my insurance for OB-GYN services?
We work with most major insurance plans for medical OB-GYN services. Our team can verify your specific coverage before your appointment using our ModMed system.
How much notice do you need for appointment changes?
We require 24-hour notice for appointment cancellations to avoid fees and ensure we can offer the time slot to other patients who need care.
How do I access the patient portal?
New patients receive secure login credentials for our ModMed patient portal after their first appointment. The portal allows you to view results, message our team, and manage appointments online.
What payment options do you offer for aesthetics services?
Aesthetics and wellness services are typically not covered by insurance. We provide transparent pricing and flexible payment options to make treatments accessible.
Where is Taguchi Women's Clinic located in Stillwater?
We are located at 801 South Walnut Street, Stillwater, OK 74074, with convenient parking and easy access from major roads throughout Payne County.
How do I schedule an appointment?
You can schedule by calling our office or using our online request form.
Do I need a referral?
Most services do not require a referral, but this may vary depending on your insurance plan.
What if I need to reschedule?
Please contact our office as soon as possible so we can assist you.
Are forms available online?
Forms will be available for download or completion online once finalized.
Need Assistance?
If you have questions before your visit, our team is here to help.
Visit Our Stillwater Clinic
Taguchi Women's Clinic,
801 South Walnut Street,
Stillwater, OK 74074
Phone
(405) 372-6246
gtaguchi@taguchiwomensclinic.com
Hours:
Mon – Thus: 8:30 am – 5:00 pm,
Fri: 8:30 am-12 pm,
Sat – Sun: Closed